JOINT MEMBER PANEL DISCRETIONARY BUDGET
The Lead Assistant District Manager (LM) advised that there was a danger of the £100,000 budget being under utilised as £54,092 had been committed which left £45,908 to be allocated to schemes.
The LADM referred The Panel to the list of approved schemes at Paragraph 3.1 and advised Members that Scheme 6 (20mph restrictions in Hitchin) had a cost revision to £15,000 following the two additional sites being added by the Hitchin Area Committee, with a new contribution of £10,650 from the JMP. Rushby Mead junction with Rushby Place had been removed from Scheme 10 (estimate for progressing junction protection schemes) following confirmation that this scheme was to be progressed as part of the Safer Routes to School scheme. Scheme 11 (Hitchin Junction Protection) had a cost revision to £10,000, with a new contribution of £6,667 from the JMP and an adjusted Hitchin Area Committee contribution of £3,333. The LADM suggest that the Panel, in the first instance should consider match funding those schemes that had received joint funding from the respective Area Committees as detailed at Paragraph 3.2. The LADM advised that in addition to the joint funding contributions already detailed within the report, confirmation had been received from Letchworth Area Committee of their commitment to joint fund £6,000 towards the cost of progressing Junction Protection Schemes xxii, xxiii and xxv. The Panel agreed to progress Schemes v, vi and confirmed JMP contributions of £3,600 and £9,000 respectively. The Panel also agreed to progress Scheme xii and confirmed a JMP contribution of £2,000 and agreed to joint fund the Schemes xxii, xxiv and xxv having acknowledged the 50 per cent joint funding contribution from Letchworth Area Committee. Following the update the Panel discussed various schemes for inclusion in the 2011 - 2012 Discretionary Portfolio, at times robustly, the merits of matched contributions and the relevance of each proposed scheme that could use up the remaining balance. The Panel agreed to support the Old Hale Way, Hitchin pedestrian refuge/island request with the JMP providing £3,250 with a request that Hitchin Area Committee consider a joint funding contribution of £1,250 towards the cost of the scheme, which would be subject to ratification at the meeting to be held on 13 September 2011. The long standing commitment by the Royston Area Committee to match fund wherever possible at 50 per cent was recognised by the Panel and following further discussion it was eventually agreed that the Royston Committee would commit the sum of £500 to the Old North Road verge parking scheme with the JMP providing £13,950. After the agreements on schemes and financing as above there remained a residue of approximately £10,000 to be allocated and the District Council Member for Codicote put forward a strong case for the implementation of six relatively small Traffic Regulation Orders for roads in the Great Ashby Area (as described at Minute 8 (3) above) which would be supported by a contribution of £5,000 from the Southern Rural Committee. The LADM advised that having not seen the list of sites prior to the meeting he was not in a position to confirm whether it would be possible to progress all sites with the available budget. The Panel agreed to support the request for the TROs in the Great Ashby Area and to commit its remaining budget towards progressing these schemes. This commitment was made on the understanding that Officers would review the sites following the meeting to assess whether they were safety related parking issues and also undertake a revised estimate to establish whether all the sites could be funded from the available budget and to advise the Southern Rural Area Committee accordingly. NOTE: The following discussion on a highway scheme was made much later in the meeting but as the scheme was at one time thought to be a candidate for funding by the JMP it is recorded here. County Councillor A. F. Hunter apologised to the Panel for not raising his concerns over road safety at the Odsey turn on the A505 between Baldock and Royston at Agenda Item 10 and queried why this highway matter was not on the list of schemes. The Member recalled that there had been Public Participation previously about the problems and officer reports back to the JMP on this issue. The Area Service Manager (ASM) confirmed that there had been a lot of history regarding the road safety issues at this particular location on the A505. Previous reports to the Panel investigated the appropriateness of the existing national speed limit of 70 m.p.h. and that the views of the Panel were reported to the HCC Highways and Transport Panel during the development of the new Speed Management Strategy (SMS). The outcome of this review was confirmation that this section of the A505 from Baldock to Royston was included in the new SMS as a type of road suitable for a 70 m.p.h. The Panel had previously considered various other options such as anti-skid surfacing at approximately £30K, Vehicular Activated Warning signs at approximately £40K and landscaping measures at approximately £25. However, following this review of possible costs the Panel requested that these options should be removed from the potential schemes list as the cost estimates appeared unaffordable for the foreseeable future. The County Member thanked the ASM for the reasoning behind the non progression of this scheme due to the very high cost estimates but expressed the view that there should be serious consideration given to a reduction of the speed limit to 50 m.p.h. at this junction to give drivers a relatively safer exit onto and across the A505. RESOLVED: (1)That the referrals from four NHDC Area Committees be noted (Minute 8 above refers); (2)That the progress update on highway schemes in 2011 - 2012 be noted; (3)That the six schemes proposed for Traffic Regulation Orders in Great Ashby be agreed for inclusion in the JMP Discretionary Budget for 2011 - 2012 as included in the schemes at (10) below with a financial contribution of £5,000 from the Southern Rural Committee noted; (4)That the proposal to include the scheme in Old Hale Way, Hitchin for a feasibility study into the provision of a pedestrian refuge/island in the vicinity of Our Ladys Primary School be agreed for inclusion in the JMP Discretionary Budget for 2011 - 2012 as listed at (14) below subject to formal confirmation of a contribution of £1,250 from the Hitchin Area Committee to be considered at the meeting to be held on 13 September 2011; (5)That the following highway schemes were approved as the final list for joint funding in 2011 - 2012 with the allocation of funding as follows: Total = £149, 658 JMP = £100,000 Area Committees = £45,458 HCC Locality budget = £4,250 (1)Maintenance of VA signs Scheme Cost = £1,000 JMP funding = £1,000 Area Committee funding = £0 Ward Member funding = £0 HCC locality funding = £0 (2)Scheme: Great Ashby Way- improve awareness of crossing points in the vicinity of Round Diamond School on approach to Whitehorse Lane/Great Ashby Way Roundabout, (Feasibility). Scheme Cost = £2,000 JMP funding = £1,000 Area Committee funding = £1,000 Ward Member funding = £ 0 HCC locality funding = £0 (3)Scheme: A507 Baldock - Radwell , New Footpath, (Design and Implementation). Scheme Cost = £10,000 JMP funding = £ 8,000 Area Committee funding = £500 Ward Member funding = £0 HCC locality funding = £1,500 (Cllr Muir = £500 and Cllr Hunter (£1,000) (4)Scheme: Farriers Close, Codicote - Parking Issues, (Design and Implementation) Scheme Cost = £9,200 JMP funding = £5,200 Area Committee funding = £4,000 Ward Member funding = £ 0 HCC locality funding = £ 0 (5)Scheme: Vehicle Activated Signs - Old Hale Way, Strathmore Avenue, Bedford Road, St. Michaels Road and Pirton Road, Hitchin, (Investigation). Scheme Cost = £5,700 JMP funding = £3,800 Area Committee funding = £1,900 Ward Member funding = £ 0 HCC locality funding = £ 0 (6)Scheme: 20 mph restrictions for various streets in Hitchin, (Investigation). Scheme Cost = £15,000 JMP funding = £10,650 Area Committee funding = £4,350 Ward Member funding = £ 0 HCC locality funding = £ 0 (7)Scheme: A505 j/w Willow Lane, Hitchin - no right turn (Investigation) Scheme Cost = £5,500 JMP funding = £2,750 Area Committee funding = £0 Ward Member funding = £ 0 HCC locality funding = £2,750 (8)Scheme: Whitehorse Lane (In the vicinity of Round Diamond School) Great Ashby, 20 mph limit, (Investigation). Scheme Cost = £3,150 JMP funding = £1,575 Area Committee funding = £1,575 Ward Member funding = £ 0 HCC locality funding = £ 0 (9)Scheme: Hill Road and Meadow Way, Codicote- Request for verge protection measures using grasscrete (Design and Implementation) Scheme Cost = £14,250 JMP funding = £7,125 Area Committee funding = £7,125 Ward Member funding = £ 0 HCC locality funding = £ 0 (10)Scheme: Junction Protection Schemes in Royston, Great Ashby and Letchworth (Design, Consultation And Implementation) Scheme Cost = £35,108 JMP funding = £20,433 Southern Rural Committee = £8,675, Letchworth Area Committee = £6,000 Ward Member funding = £0 HCC Locality funding = £0 (11)Scheme: Junction Protection Schemes in Hitchin (Nutleigh Grove j/w Redhill Road, Willowtree Way j/w Old Hale Way) (Design, Consultation and Implementation). Scheme Cost = £10,000 JMP funding = £ 6,667 Area Committee funding = £3,333 Ward Member funding = £ 0 HCC locality funding = £ 0 (12)Scheme: A10 South of Royston - Gateway Feature (Design and Implementation) Scheme Cost = £4,100 JMP funding = £3,600 Area Committee funding = £500 Ward Member funding = £0 HCC Locality funding = £0 (13)Scheme: Gaunts Way, Letchworth - Verge protection and parking Restrictions - (Feasibility Design and Consultation) Scheme Cost = £13,000 JMP funding = £9,000 Area Committee = £4,000 Ward Member funding = £0 HCC Locality funding = £0 (14)Scheme: Old Hale Way, Hitchin - Pedestrian Islands in vicinity of Our Ladys Primary School (Feasibliity) Scheme Cost = £3,250 JMP funding = £2,000 Area Committee = £1,250 (to be confirmed on 13 September 2011) Ward Member funding = £0 HCC Locality funding = £0 (15)Scheme: Old North Road, Royston - Verge Parking (Design and Implementation) Scheme Cost = £14,450 JMP funding = £13,950 Area Committee funding = £500 Ward Member funding = £ 0 HCC locality funding = £ 0 (16)Scheme: Flooding Sites in the Southern Rural Area (Design and Implementation) Scheme Cost = £4,000 JMP funding = £2,000 Area Committee funding = £2,000 Ward Member funding = £ 0 HCC locality funding = £ 0 (6) That the Area Service Manager be requested as a matter of urgency to convene a meeting with the Chairman of the Southern Rural Area Committee or the most appropriate Member of the Southern Rural Area Committee, and/or the County Councillor for Knebworth and Codicote, the Chairman and Parish Clerk of St. Pauls Walden Parish Council in order to reconcile differences concerning payments for the works in St Pauls Walden for a lay by/parking area next to the village school; (7) That the Area Service Manager be requested to take the appropriate action to implement the work delivery programme for the schemes 1 to 16 as listed above and as detailed at Appendix D to the report (subject to amendment). REASON FOR DECISION: To ensure the effective deployment of the 2011 - 2012 JMP Discretionary Budget, maintain effective scheme delivery progress and mitigate financial risks.