North Herts. Highways Partnership Joint Member Panel Minutes

Date:
Wednesday, 20th April, 2011
Time:
7.30 pm
Place:
Benslow Music Trust, Benslow Lane, Hitchin
 
 

Attendance Details

Present:
Representing North Hertfordshire District Council:

Councillors: Alan Bardett (Vice-Chairman), David Billing, John Booth, Tom Brindley, Paul Clark and Alan Millard.

Note: Cllr David Billing left the meeting at 9.05 p.m.

Representing Hertfordshire County Council:

County Councillors: M.R.M. Muir (Chairman), D. Ashley, Nigel Brook,K. Emsall, Fiona Hill and A. Hunter.

Note: Cllr Nigel Brook joined the meeting at 8.45 p.m.
Cllr D. Ashley left the meeting at 8.20 p.m.
In attendance:
Richard Jones - Area Service Manager - North and East Herts, Hertfordshire Highways
Roger Flowerday - Lead Assistant District Manager, Hertfordshire Highways
Ken Clowes - Assistant District Manager, Hertfordshire Highways
Sanjay Patel - Transport Programmes and Strategies Service Manager, Hertfordshire Highways
Nigel Schofield - Committee and Member Services Officer.
Item Description/Decision
PART I
51 APOLOGIES FOR ABSENCE
The Chairman advised that District Councillor M. Kirkland and County Councillor R.A.C. Thake had tendered their apologies, including an apology from Simon Young the NHDC Transport Policy Officer.
52 MINUTES
RESOLVED: That the Minutes of the Meeting held on 31 January 2011 be approved as a true record of the proceedings and be signed by the Chairman.
53 NOTIFICATION OF OTHER BUSINESS
No other business had been notified to the Chairman prior to the meeting.
54 CHAIRMAN'S ANNOUNCEMENTS
(1) The Chairman welcomed everyone to the meeting;

(2) Members were reminded that any declarations of interest in respect of any
business set out in the agenda, and the nature of the interest, should be
declared as either a prejudicial or personal interest at the commencement of
the relevant item on the agenda. Members declaring a prejudicial interest
should leave the room and not seek to influence the decision during that
particular item;

(3) Hertfordshire Local - Highway Locality Budget

A report on Hertfordshire Local - Highway Locality Budget Pilots in Broxbourne and Dacorum was presented to the Hertfordshire County Council Cabinet meeting of 21 March 2011.

HCC Cabinet agreed to the following recommendations:

•That Cabinet approves the introduction of Highway Locality Budgets (HLBs) in the Borough Council areas of Broxbourne and Dacorum from April 2011.
•Agrees that each Highway Locality Budget comprise £90,000 per County Councillor in each of the pilot areas from highway budgets; comprising £15,000 from HJMP discretionary budget (for schemes or work that could have been funded from that budget) and £75,000 from highway maintenance budgets (for Super Cat2 work)
•Review arrangements to be developed and carried out, to learn from the pilots and to determine whether the initiative should be extended to other areas of the county for the year commencing April 2012.

Future updates:

It is intended that the introduction of the pilots will be monitored, an evaluation of the experience of those involved in the pilots be carried out and that the Highway Joint member Panels be provided with information and updates when it becomes available;

(4)Winter Maintenance Service Delivery Update

The 2010/11 winter maintenance service has continued to be effectively delivered in accordance with Herts Highways Winter Maintenance Plan, further to the severe weather conditions experienced during December 2010.

An annual review of the winter maintenance operational plan will be undertaken during the spring to be reported to the County’s Highways and Transport panel in September 2011.

In the past 3 winter seasons we have experienced a significant demand on our winter service and maintaining suitable salt stocks presented a major challenge. Previously, during the 2009/10 season we were required to restrict the precautionary salting treatment to a priority road network as a result of National advice and guidance.

In addition during past 3 years period we have received a large number of requests for salt bins totalling over 1,000 of which around 300 met with the criteria for deployment. To deploy this amount of bins would have put a massive strain on our resources. In view of this we took the difficult decision to deploy only a limited number of around 60 bins that were identified by our County Council members. Presently, as we are now entering a period of low risk for the winter season we are not currently refilling salt bins, however should further severe weather be forecast we will reinstate this service.

Following the many and varied requests for additional salt bins we are currently undertaking a full review of the process for new salt bin provision to assess how we can best manage the effective deployment of salt/grit bins in future years. These findings will also be reported to the County’s Highways and Transport panel in September 2011.

(5)Walsworth Bridge (A505 Cambridge Road, Hitchin)

Progress on this scheme was delayed as UK Power Networks (formerly
EDF) failed to meet their programme to divert the electric cables, which had
delayed elements of the work. However, the cabling diversion works were
now complete and Highways were working to reprogram the remaining
works. It is anticipated that the road could reopen as per the original
programmed date of 20 May 2011, however some activities may have to
continue in the verges or under temporary traffic lights after the road had
reopened.

Highways had written to UK Power Networks to record that if delays did
result in additional costs to HCC then the recovery of costs would be sought
from UK Power Networks.

Local Members will be kept up to date with weekly progress updates via
Email, should there be any queries relating to the scheme Members are
requested to contact the Structures Client for the works, Richard Dunn, or
the Local Assistant District Manager. Ken Clowes, the HCC press office had
also issued a press release following queries from the local media.
55 PUBLIC PARTICIPATION
There was no public participation.
56 REFERRALS FROM NHDC AREA COMMITTEES
The Chairman referred The Panel to the referrals from the Baldock, Hitchin, Royston and Southern Rural Area Committees and invited comment from the Area Service Manager and the Lead Assistant District Manager.

1. Baldock and District Area Committee - 21 February 2011
The Lead Assistant District Manager advised the JMP that the highway schemes put forward would be considered at Agenda Item 7.

RESOLVED: That the highway schemes put forward by the Baldock and District Committee at its meeting held on 21 February 2011 (Minute 63 refers) be discussed at Agenda Item 7 - JMP Discretionary Budget.

2. Hitchin Area Committee - 8 March 2011
The Lead Assistant District Manager advised the JMP that the highway schemes put forward would be considered at Agenda Item 7.

RESOLVED: That the highway schemes put forward by the Hitchin Committee at its meeting held on 8 March 2011 (Minute 110 refers) be discussed at Agenda Item 7 - JMP Discretionary Budget.

3. Royston and District Committee - 9 March 2011
The Lead Assistant District Manager advised that the scheme at King James Way was included in the JMP programme for 2011-2012, that cost estimates for the scheme at Princes Mews would be presented to the next meeting of the Royston Committee on 22 June 2011. The JMP noted that the drainage problems in Balcksmiths Lane, Reed would be included in Category 2 programme of works. It was proposed and the NHDC Portfolio Holder for Planning and Transport agreed that NHDC would consider the commuter parking issues in King James Way and Garden Walk within the Royston Parking Review and that consideration would be given by NHDC to moving the Royston Parking Review in advance of the Letchworth Parking Review and the JMP agreed that there should be an update on these parking issues at the next meeting of the JMP to be held on 25 July 2011.

RESOLVED: That the highway schemes put forward by the Royston and District Committee at its meeting held on 9 March 2011 (Minute 81 refers) be discussed at Agenda Item 7 - JMP Discretionary Budget.

4. Southern Rural Area Committee - 24 March 2011
The Lead Assistant District Manager advised the JMP that the highway schemes put forward would be considered at Agenda Item 7.

RESOLVED: That the highway schemes put forward by the Southern Rural Committee at its meeting held on 24 March 2011 (Minute 73 refers) be discussed at Agenda Item 7 - JMP Discretionary Budget.
57 JOINT MEMBER PANEL DISCRETIONARY PROJECT
The Lead Assistant District Manager (LADM) acknowledged the referrals from four NHDC Area Committees and advised the JMP that there had been no offers of matched funding for highway schemes from the Letchworth Area Committee. The LADM also advised that the Royston Area Committee had yet to make any firm decisions on matched funding for highway schemes but would advise Highways as soon as possible.

The LADM referred the Panel to the Approved Schemes for 2010-2011 as listed at Paragraph 3.1, confirmed that nine schemes were complete and two schemes were currently underway and advised that Appendix B gave details on each scheme.

The LADM next referred the JMP to the highway schemes identified for 2011-2012 as listed at Paragraph 3.2 and identified those schemes supported by NHDC Area Committees, referred to the JMP and the amount of financial support offered. The JMP noted that Scheme iv - Footway widening at Tannery Drift, Royston would be a scheme delivered by the Safer Routes to School, that Scheme vi - Church Lane, Graveley (rat running and Unsuitability for HGV ) would be held over until the new Great Ashby Community Council was appointed on 5 May 2011 and the new Community Council had been given opportunity to comment.

The JMP noted all the proposals for matched funding from the Area Committees as detailed at Table 3.2 and following debate on each scheme decided the amounts that would be made available from the JMP Discretionary Budget for 2011 - 2012. (See Resolution 3 (i) to 3 (ix) below). The Chairman advised the JMP that the amount available to support the new footpath at Radwell totalled £2000 only - comprised of £500 from a Baldock Member and £1500 from two HCC Members locality budget. During the assessment of each scheme and the proposed funding there was a brief discussion on the precise definition of matched funding and the LADM advised that although a fifty per cent funding was expected in all cases it was ultimately at the discretion of the JMP to agree or not agree for a scheme to move forward or not and whether the proposed funding was acceptable or not. With this advice in mind the JMP decided not to proceed with some schemes due to the low amount of proposed funding listed in Table 3.2. The LADM deferred to a request to refine the list of streets in Hitchin which could be considered as part of the investigation to ascertain whether they would be suitable for a 20 m.p.h. speed limit in accordance with policy set out in the Speed Management Strategy. It was agreed that the Hitchin Area Committee would finalise a list of sites to be designated at a 20 m.p.h. speed limit at the next meeting to be held on 7 Jun 2011 and agreed to confirm an absolute final list of streets directly to the LADM as soon as possible.

The LADM advised the JMP that following the decision on schemes with matched funding there remained a significant sum outstanding in the JMP Discretionary Budget for 2011-2012 and the Chairman proposed and it was agreed to receive further application from the five NHDC Area Committees during the June 2011 cycle of meetings with referral to the next meeting of the JMP to be held on 25 July 2011. The LADM requested that any schemes put forward should be small as they would be easier to provide estimates in a short time rather than a large scheme such as a pedestrian crossing which would take some time to provide an estimate and the use of technology would probably take up the majority of available funding.

RESOLVED:

(1) That the referrals from four NHDC Area Committees be noted (Minute 56 above refers);

(2) That the progress update on highway schemes in 2010-2011 be noted;

(3) That the following highway schemes be approved for joint funding in 2011 - 2012:

(i)Scheme: Great Ashby Way- improve awareness of crossing points in the vicinity of Round Diamond School on approach to Whitehorse Lane/Great Ashby Way Roundabout, (Feasibility).
Scheme Cost = £2,000
JMP funding = £1,000
Area Committee funding = £1,000
Ward Member funding = £ 0
HCC locality funding = £0

(ii)Scheme: A507 Baldock - Radwell , New Footpath, (Design and Implementation).
Scheme Cost = £10,000
JMP funding = £ 8,000
Area Committee funding = £ 0
Ward Member funding = £ 500
HCC locality funding = £1,500 (Cllr Muir = £500 and Cllr Hunter(£1,000)

(iii)Scheme: Farriers Close, Codicote - Parking Issues, (Design and Implementation)
Scheme Cost = £8,000
JMP funding = £4,000
Area Committee funding = £4,000
Ward Member funding = £ 0
HCC locality funding = £ 0

(iv)Scheme: Junction Protection Schemes (5 sites in total) Hitchin (Nutleigh Grove j/w Redhill Road, Willowtree Way j/w Old Hale Way), Great Ashby (Whitehorse Lane), Letchworth (Rushby Mead j/w Rushby Place), Royston (The Warren) (Consultation and Implementation).
Scheme Cost = between £12,000 and £20,000
JMP funding = £ tbc
Area Committee funding = Hitchin = up to £5,333 and Southern Rural £3,675
Ward Member funding = £ 0
HCC locality funding = £ 0

(v)Scheme: Vehicle Activated Signs - Old Hale Way, Strathmore Avenue, Bedford Road, St. Michaels Road and Pirton Road,
Hitchin, (Investigation).
Scheme Cost = £5,700
JMP funding = £3,800
Area Committee funding = £1,900
Ward Member funding = £ 0
HCC locality funding = £ 0

(vi)Scheme: 20 mph restrictions in Hitchin for various streets in
Hitchin, (Investigation).
Scheme Cost = 13,140
JMP funding = £8,790
Area Committee funding = £4,350
Ward Member funding = £ 0
HCC locality funding = £ 0

(vii)Scheme: Whitehorse Lane (In the vicinity of Round Diamond
School) Great Ashby, 20 mph limit, (Investigation).
Scheme Cost = £3,150
JMP funding = £1,575
Area Committee funding = £1,575
Ward Member funding = £ 0
HCC locality funding = £ 0

(viii)Scheme: Hill Road and Meadow Way, Codicote- Request for verge
protection measures using grasscrete (Design and Implementation)
Scheme Cost = £14,250
JMP funding = £7,125
Area Committee funding = £7,125
Ward Member funding = £ 0
HCC locality funding = £ 0

(ix)Scheme: A505 j/w Willow Lane, Hitchin - no right turn
(Investigation)
Scheme Cost = £5,500
JMP funding = £2,750
Area Committee funding = £0
Ward Member funding = £ 0
HCC locality funding = £2,750

(4) That the Hitchin Area Committee be requested at the meeting to be held on 7 June 2011 to clarify the final list of streets that would be proposed for a speed limit of 20 m.p.h. and that the Hitchin Community Development Manager should advise the Lead Assistant District Manager of the final list as soon as possible but no later than 14 June 2011;

(5) That the Hitchin Area Committee be requested to note that should the number of streets for a 20 m.p.h. speed limit increase above the number of streets previously referred to the JMP then an increased contribution would be sought from the Committee;

(6) That with reference to (3) (i) to (ix) above and remaining funds within the JMP Discretionary Budget for 2011-2012 each NHDC Area Committee be invited during the June 2011 cycle of meetings to consider any final joint funding contributions and confirm these to the LADM (via the respective CDO) as soon as possible. That requests for new schemes would be considered dependent on complexity to produce a cost estimate, and if new schemes were proposed then the Area Committee should indicate a provisional level and amount of joint funding;

(7) That upon receipt of the proposed additional schemes for matched funding the Lead Assistant District Manager be requested wherever possible to present costed schemes to the next meeting of the JMP to be held on 25 July 2011 for a decision on which schemes to support.

REASON FOR DECISION:
To ensure the effective deployment of the 2011 - 2012 JMP Discretionary Budget, maintain effectively scheme delivery progress and mitigate financial risks.
58 INTEGRATED WORKS PROGRAMME: FINAL DELIVERY PROGRAMME FOR 2011-2012 AND DRAFT 1 PREPARATION PROGRAMME FOR 2012-2013 AND FORWARD WORKS PROGRAMME FOR 2012 - 2013 TO 2015-2016
Prior to this item the Chairman agreed to use his discretion to accept a short discussion on the problems with storm water drainage in Rabley Heath Road, Knebworth. The Lead Assistant District Manager advised the JMP that two large drainage ditches had been excavated and any potential safety risk was to be mitigated by fencing off the ditches and tapering the banks of the ditches. The District Councillor for Knebworth expressed disappointment that he had not been consulted in advance on these works and requested the ditch sides to be filled with stone to form ‘French Drains’. The Councillor expressed a view that perhaps these two ditches were not necessary on this heavy clay soil, that there was no soakway, no drainage pipes and that the expense of digging the ditches could have been better spent on other highway schemes. The LADM advised the JMP that ditches had been dug to remove standing water (flood water) from the carriageway and explained that the ditches were the only viable form of drainage due to the soil conditions and the lack of a piped drainage system into which the gullies could be connected. The LADM agreed to inspect the site with the ASM to ascertain whether any further works should be undertaken to mitigate the visual impact of the scheme and advise the District Councillor of the outcome of this inspection.

The Assistant District Manager - Hertfordshire Highways (ADM) presented the report of the Forward Works Manager which detailed inter alia the final details of the current year’s Delivery Programme proposed by the HCC Highways and Transport Panel and subsequently endorsed by the HCC Cabinet.

The ADM referred the JMP to Appendix B - IWP for 2011-2012 and FWP for 2011-2012 to 2015-2016 and to Appendix C - The IWP Delivery Programme for 2011-2012 that was approved by the HCC Cabinet which would lead to the delivery phase in the next 15 months (each financial year would have an overlap due to the number and mix of the schemes) and the ADM advised that there would be a progress report to each meeting of the JMP.

The ADM next referred the JMP to Appendix D which provided an update on changes to the 2011 - 2012 Delivery Programme due to the ongoing refinement of the proposals at the two draft stages and to Appendix F - The first draft of the preparation programme for 2012 - 2013.

The JMP reviewed each Appendix in turn and additional sites were recommended for consideration. The LADM advised that many of the schemes were already identified as schemes to be delivered as part of the Super Category 2 programme of works for 2011- 2012 and the ADM agreed to include the list of all highway projects within the Super Category 2 programme in the May 2011 Members Bulletin. In response to a Member’s question the LADM advised that any works at Cadwell Lane Hitchin would be too large for Super Category 2. The ADM was pleased to be advised that one scheme was repeated in the Appendices (Walsworth Road) and that he would make the necessary change. Comment was also made as the urgent repairs needed in Hollow Lane, Hitchin and that this scheme was omitted from the current works programme and the Forward Programme to 2015 - 2016. The LADM advised the JMP that Hollow Lane was due to be resurfaced as part of the Super Category 2 Programme.

The Chairman thanked the ADM for the presentation and it was:

RESOLVED:

(1) That the information provided in the report on the Integrated Works Programme final delivery programme for 2011 to 2012 and as presented at Appendix C be noted;

(2) That the information provided in the report on the Draft 1 Preparation Integrated Works Programme for 2012-2013 and as presented at Appendix F be noted;

(3) That the information provided in the report on the Forward Integrated Works Programme for the period 2012 - 2013 to 2015 - 2016 and as presented at Appendix B be noted;

(4) That the Assistant District Manager be requested to provide an updated report on Draft 2 of the Integrated Work Programme for 2012-2013 at the October 2011 meeting of the JMP;

(5) That the Lead Assistant District Manager be requested to provide a clarification Information Note to the District Council Member for Knebworth on the works undertaken to date to alleviate flooding in Rabley Heath Road, the costs involved and any future works that are planned, in particular the work undertaken opposite Tagmore Park.

REASON FOR DECISION:
To allow the JMP to comment on the current IWP, the Forward Works Programme for 2012 - 2013 and the five Year Works Programme for 2011 to 2015.
59 HITCHIN URBAN TRANSPORTATION PLAN
The Transport Programmes and Strategies Service Manager (TPSM) presented the report of the Strategy Development Manager which confirmed that the Hitchin Urban Transport Plan was adopted by HCC in March 2011 and that a number of schemes had been put forward for funding in 2011-2012 of which two schemes were short listed and another was placed in the S106 funding stream. The JMP were pleased to note that a number of schemes within the HUTP had been or would be delivered by a number of HCC Strategies such as safety and cycling and noted that an update on such schemes was presented at Appendix 2. Also that cycle parking had been installed as part of the study at a number of locations in Hitchin.

The TPSM advised the JMP that a walkabout meeting to view the locations in Hitchin by the Member Steering Group had taken place on 30 March 2011.

The JMP reviewed Appendices 1 and 2 and noted the projects that would be funded from Local Transport Plan Budgets and S106 funding which would be progressed for investigation in 2011-2012 with a view to build in 2012 - 2013 and the TPSM advised that even before endorsement in March 2011, work continued on changes that would benefit the residents of Hitchin.

The TPSM concluded with advice that the HUTP would be reviewed in its entirety in 2016 - 2017 which would incorporate any further proposed development changes and the impact of such developments on the transport network.

The Chairman thanked the TPSM for the information update on the Hitchin Urban Transport Plan and that should Members have any additional comments to make on the report or outcomes of the plan to date that they should contact the TPSM or the Strategy Development Manager outside this meeting. It was also agreed that an updating report on the outcomes of the HUTP should be brought to the JMP in 12 months time.

RESOLVED:

(1) That the outcomes of the Hitchin Urban Transportation Plan as attached at Appendices 1 (Monitoring and Review) and 2 (Schemes Delivered) be noted;

(2) That the Strategy Development Manager at Hertfordshire Highways be requested to present a progress report on developments of the Hitchin Urban Transportation Plan to the meeting of the JMP scheduled for April 2012;

(3) That the Strategy Development Manager be requested to co-ordinate regular Member Group meetings to visit sites and schemes in Hitchin;

(4) That with respect to the S106 funded scheme in Hitchin ‘Walsworth Road/Station Approach - Improve pedestrian priority’ the Member walkabout recorded that there was no obvious beneficial scheme, and therefore an alternative scheme should be identified to make better use of available S106 monies.

REASON FOR DECISION:
To ensure that the JMP are updated and receive progress reports on the Hitchin Urban Transportation Plan.
60 ROYSTON URBAN TRANSPORTATION PLAN
The Transport Programmes and Strategies Service Manager (TPSM) presented the report of the Strategy Development Manager and advised that the Royston Urban Transportation Plan was adopted by HCC in March 2011 and that whilst the plan was being prepared for adoption schemes had been put forward for funding in 2011- 2012 one of which was the railway underpass which had been short listed for funding in 2011-2012. Other schemes were the installation of a number of cycle links, at Tannery Drift School there was a walking bus, park and stride promotion, a cycle shelter and footway widening. The JMP noted that two new bus shelters at York Way/Orchard would be installed in 2011-2012.

The TPSM also confirmed that a Member Steering Group walkabout in Royston took place on 4 April 2011 and that a review of the RUTP would take place in 2016-2017.

The JMP reviewed the RUTP and Appendices 1, 2 and 3 and noted that two schemes would be funded from Local Transport Plan Budgets, jointly with Section 106 funding and noted that with the prospect of consultation on the Local Development Framework in the summer of 2011 and that if there were significant development proposals that were different the UTP would need to be reviewed to consider the impact of such changes.

The TSPM acknowledged that the statement concerning SNAP (Page 137) was not applicable to the RUTP and agreed that the Royston Cycle Link was an important aspect of the RUTP.

RESOLVED:

(1) That the outcomes of the Royston Urban Transportation Plan as attached at Appendices 1(Royston UTP - Monitoring and Review) , 2 (Royston Cycle Links) and 3 (Schemes Delivered) be noted;

(2) That the Strategy Development Manager at Hertfordshire Highways be requested to present a progress report on developments of the Royston Urban Transportation Plan to the meeting of the JMP scheduled for April 2012;

(3) That the Strategy Development Manager be requested to co-ordinate regular Member Group meetings to visit sites and schemes in Royston.

REASON FOR DECISION:
To ensure that the JMP are updated and receive progress reports on the Royston Urban Transportation Plan.
61 SECTION 106 CONTRIBUTIONS UPDATE
The Area Service Manager (ASM) presented the report of the Area Highway Development Control Manager which detailed the current status of Section 106 contributions made by developers to be used on highways and transportation measures.

The ASM referred the Committee to Appendix A which detailed the financial position and proposed uses of S106 monies held by HCC and the JMP noted that the listings were now arranged town by town. The ASM confirmed that the Officer Steering Group would keep under close review the refund dates of the long term projects and if appropriate move the funds to lower priority alternatives in order to ensure full use of the S106 monies.

The ASM confirmed that monies held on time expired agreements for two schemes to the north of Wilbury Way, Hitchin (£15,692.68) would be returned to the developer soon and that HCC was in the process of contacting other developers seeking permission to use time expired monies.

RESOLVED:

(1) That the details of the S106 monies held by Hertfordshire County Council and as presented at Appendix A be noted;

(2) That the actions taken and the proposed use of S106 funds be noted;

(3) That the refund of £15,692.68 to the developer for two expired schemes relating to the north of Wilbury Way, Hitchin, (parking regulation scheme and improving cycle access), in accordance with the S106 agreement be noted;

(4) That with regard to Land off Walsworth Road (£68,092.38) to improve pedestrian priority at Station Approach this did not represent good use of the S106 monies as there was no obvious beneficial scheme;

(5) That the Area Highway Development Control Manager be requested to ensure that every effort was made to make use of the full amount of monies allocated under S106 Agreements and to avoid wherever possible refunds to developers.

REASON FOR DECISION:
To allow an efficient spend of S106 allocations within the development of the HCC Capital Programme.
62 HIGHWAY ADOPTIONS
The Area Service Manager (ASM) reminded the JMP that highway authorities had a statutory duty to list all highways maintained at public expense and HCC recorded most of the roads in Hertfordshire via the Gazetteer. Developments often included new roads which were put forward for adoption and it should be noted that not all highways built would be adopted.

The ASM referred the JMP to Appendix A which listed all known sites in North Hertfordshire where:
1.A signed section 38 agreement was in place between HCC and the developer but the adoption process was not complete;
2.HCC was assisting the developer in the preparation of an agreement to adopt parts of the highway within a development.

The JMP reviewed the list of sites adopted at Appendix A and it was proposed and agreed that should any Member have any comments on the listing or knowledge of additional highways in new developments to advise the Network Manager accordingly. The ASM agreed to remove from Appendix A the two schemes listed for Stevenage and emphasised that despite the number of un adopted roads on new housing developments (e.g. Great Ashby) that there could be no adoption of such roads unless a Section 38 Agreement was in place between the developer and HCC. In response to another enquiry the ASM advised that there were no legal powers available to the highway authority to force the developer to enter into a Section 38 Agreement to facilitate the dedication of a Highway.

The Chairman thanked the ASM for the report and the JMP welcomed the forthcoming scrutiny of the whole process concerning the adoption of roads by Hertfordshire County Council.

RESOLVED:

(1) That the information regarding adopted roads in North Hertfordshire and S38 agreements as presented at Appendix A be noted;

(2) That Members of the JMP be requested to pass any comments on the adoption of roads or identification of roads for adoption that are not currently listed at Appendix A to the Network Manager - Hertfordshire Highways;

(3) That the two roads identified in Appendix D as being in Stevenage be removed from the list of un-adopted roads;

(4) That the Network Manager be requested to present an updating report twice yearly to the JMP on the un-adopted roads in North Hertfordshire;

(5) That the Network Manager be requested to make the necessary arrangements for a more rigorous scrutiny of the process in order to improve the success rate of adopted roads in conjunction with developers.

REASON FOR DECISION:
For the JMP to be aware of the status of adopted roads in North Hertfordshire.
63 OPERATIONAL PERFORMANCE INDICATORS
The Area Service Manager (ASM) referred the JMP to Appendix A which detailed the results achieved against the five Performance Indicators for the period 1 September 2010 to 28 February 2012.

The JMP noted the slight dip in performance in the response to repairing hazardous pavements and potholes in January and February 2011 was due the high levels of reported defects received: 519 and 389 respectively. The ASM assured the JMP that performance on such repairs would be monitored closely to ensure the performance indicator targets were met now that the winter season appears to be over.

RESOLVED:

(1) That the data supplied on the Operational Performance Indicators at Appendix A for the period 1 September 2011 to 28 February 2012 be noted;

(2) That the slight dip in performance in mending potholes during January and February 2011 be noted;

(3) That the Area Service Manager be requested to continue with updating reports on Operational Performance Indicators to each meeting of the JMP.

REASON FOR DECISION:
To ensure that the JMP are regularly informed of the performance on key service activities.
Published on Wednesday, 11th May, 2011
End - 9.15pm