North Herts. Highways Partnership Joint Member Panel Minutes

Date:
Monday, 31st January, 2011
Time:
7.30 pm
Place:
Committee Room 1, Council Offices, Gernon Road, Letchworth Garden City
 
 

Attendance Details

Present:
Councillor M.R.M. Muir (Chairman), councillor alan Bardett (Vice - Chairman), Councillor D.A. Ashley, Councillor David Billing, Councillor John Booth, Councillor Tom Brindley, Councillor K.F. Emsall, Councillor Fiona Hill, Councillor A.F. Hunter, Councillor David Kearns, Councillor Marilyn Kirkland, Councillor H.M. Marshall, Councillor Alan Millard, Councillor R.L. Shakespeare - Smith and Councillor R.A.C. Thake.
In attendance:
Bob Hall - Head of Highway Management
Roger Flowerday - Hertfordshire Highways - Lead Assistant District Manager
Rob Surridge - Programme and Strategy Manager for Safety Engineeering
David Burt - Programmes and Strategy Manager (Countrywide Cycling)
Sanjay Patel - Transport Programmes and Strategies Service Manager

Nigel Schofield - Committee and Member Services Officer
Simon Young - Transport Policy Officer
Item Description/Decision
PART I
35 APOLOGIES FOR ABSENCE
The Chairman advised that District Councillor Paul Clark and County Councillor Nigel Brook had tendered their apologies and an apology was received from Richard Jones the North and East Area Service Manager.
36 MINUTES
RESOLVED: That the Minutes of the Meeting held on 25 October 2010 be approved as a true record of the proceedings and be signed by the Chairman, subject to County Councillor Brook which was incorrectly spelt as ‘Brooked’.
37 NOTIFICATION OF OTHER BUSINESS
No other business had been notified to the Chairman prior to the meeting.
38 CHAIRMAN'S ANNOUNCEMENTS

(1) The Chairman welcomed everyone to the meeting;

(2) Members were reminded that any declarations of interest in respect of any
business set out in the agenda, and the nature of the interest, should be
declared as either a prejudicial or personal interest at the commencement of
the relevant item on the agenda. Members declaring a prejudicial interest
should leave the room and not seek to influence the decision during that
particular item.
(3) Re. HCC Highways Maintenance Efficiency Projects and Street Lighting
Strategy Proposals of how HCC plan to make savings in its highways Routine
Maintenance Activities as well as the Street Lighting Service are outlined
in 2 papers considered by the Highways and Transport Cabinet Panel on 11
January 2011, agenda items 4 and 5.
Changes to rural swathe grass cutting, gully cleansing frequencies, routine
street lighting maintenance and fault response target times have all been
agreed.
Proposals for part time lighting and de-illumination are being developed.
Copies of these papers are available on HCC’s website , at the following:

hertsdirect/council and democracy/council meetings/2011

39 PUBLIC PARTICIPATION
There was no public participation.
40 REFERRALS FROM NHDC AREA COMMITTEES
The Chairman referred The Panel to the four items referred from Hitchin and Royston Area Committees and invited comment from the Lead Assistant District Manager.

1. Hitchin Area Committee - 16 November 2010
The Lead Assistant District Manager advised the Panel: That the request for a
reduction in speed limits in residential roads had been included in the JMP
Discretionary Programme for 2011-201; That the request for a no right turn off the
A505 into Willow Lane would be included in the Hitchin Urban Transport Plan; That
the request for resurfacing of Walsworth Road had been forwarded to the Integrated
Works Programme Team for consideration and that the TRO for Cemetery Road,
Hitchin was undertaken by NHDC.

2. Hitchin Area Committee - 11 January 2011
The Lead Assistant District Manager advised the Panel that the request for a Vehicle Activated Sign in Bedford Road, Hitchin had been included in the JMP Discretionary Programme for 2011-2012.

3. Royston and District Committee - 1 December 2010
Following advice from a County Council Royston Member the Lead Assistant District Manager noted that the only item for consideration by the Panel was the problem of verge damage due to off road parking in Old North Road, Royston. As this referral had been received after the cut off date of 31 December 2010 Members were advised that this highways scheme would be considered as a possible scheme for funding in the next financial year 2011-2012. A cost estimate for this scheme would be presented to the Royston Committee on 9 March 2011 if possible. However, due to the volume of schemes that required estimates those schemes received before the deadline of 31 December would take priority.

4. Royston and District Committee - 12 January 2011
Following advice from a County Council Royston Member the Lead Assistant District Manager advised the Panel that the only item for consideration by the Panel was the issue of flooding in Blacksmith Lane, Reed. The ADM confirmed that a site visit had indicated that there was no blockage in the drainage system and that it was probably the sheer volume of water. The District Council Member for Reed advised that there was no outlet for water, no soakway and the ADM queried if the site visit had been to the correct location. It was agreed that the ADM and the District Councillor should meet to confirm the location in Reed as soon as possible. The ADM advised the panel that there was a possibility that this drainage problem was purely a maintenance problem in which case it was not a matter for consideration by the Panel. Additionally, it was also noted that this referral was also received after the cut off date of 31 December 2010. 2010 Members were advised that this highways scheme would be considered as a possible scheme for funding in the next financial year 2011-2012. A cost estimate for this scheme would be presented to the Royston Committee on 9 March 2011 if possible. However, due to the volume of schemes that required estimates those schemes received before the deadline of 31 December would take priority.
41 INTRODUCING HERTFORDSHIRE LOCAL INTO THE HIGHWAYS SERVICE
The Head of Highway Management (HHM) presented a report on Hertfordshire Local Initiative and the progress towards the introduction of Hertfordshire Local within the highways service.

The HHM clarified that Hertfordshire Local sought to shift power from the state as in County Councils to individuals and families both personally and in the localities where they lived. The role of the County Councillor would be enhanced to inform and empower the public in a way that would reduce costs and public reliance on the public sector and for example would include Traffic Regulation Orders and road closures.

There were eleven projects in Hertfordshire Local at various stages of development and ‘Highways Discretionary Budgets’ was one of the eleven. It could be anticipated that each County Member would have some £100K for local spend which would be ring fenced for highway service with decisions made by the local member in consultation with local residents. The HHM advised that there were few constraints other than financial, legal and adherence to policy and that the Area Service Manager for North East Herts would continue with responsibility for this area.

The HHM advised the Panel that there were two pilot schemes in Dacorum District and Broxbourne Borough Council and that joint meetings had been held with Members from the respective JMPs and local strategic partnerships to launch the this initiative. The Panel noted that the two JMPS had been suspended for the duration of the pilot schemes and that subject to a satisfactory outcome this scheme would be developed across Hertfordshire.

With regard to the funding available for Hertfordshire Local highways schemes it was anticipated that a budget of approximately £87K would be drawn down from Super Cat 2, Cat 2 and HJMP discretionary budgets. The HHM confirmed that County Members would be expected to cover all costs associated with proposed works e.g. surveys, consultation, feasibility studies ,design costs and ultimately the costs of the works.

The Panel discussed at length the proposed transfer to Herts Local and there proved to be a mixed support for Hertfordshire Local with some Members expressing strong support which was countered by the importance of the Joint Member Panels and the engagement with the NHDC Area Committees which was very strong. Doubt was expressed by some Members as to the efficiency of Hertfordshire Local and that wide ranging consultation was necessary and the role of joint matched funding from Area Committees. It was noted that Broxbourne had Area Committees but no highways budget and that Dacorum did not have Area Committees. The HHM advised that all the divisions were different and the proposed plan should not be prescriptive and that what might work in one division may not be successful in another division. A Member questioned how the geographical boundaries might be defined for highway schemes when current divisional boundaries were in the middle of the highway e.g. Walsworth Road in Hitchin and if the JMPs were suspended what the actual role of a County and District Councillor would be in Hertfordshire Local. The HHM advised that all Councillors would be involved in Hertfordshire Local and that collective discussions were necessary.

Discussion was also given over to the recording and dissemination of decisions and the HHM referred the Panel to Appendix A which listed the major components of Hertfordshire Local and that minutes would be made for meetings which would include decisions taken on schemes and costs

The Panel agreed that the outcomes of the two pilots would be of great interest and requested that the assessment reports for both pilots be brought to a future meeting of this JMP.

RESOLVED:

(1) That the information in the report be noted;
(2) That the outcomes of the two pilot studies in Broxbourne and Dacorum be presented at a future meeting of the North Hertfordshire Highways Joint Member Panel.

REASON FOR DECISION:
To ensure that the JMP are aware of the Hertfordshire Local arrangements being progressed for the highways service.
42 JOINT MEMBER PANEL DISCRETIONARY BUDGET
The Lead Assistant District Manager (LADM) advised the Panel of the progress of confirmed schemes for 2011 - 2011 as detailed at Paragraph 3.1 and the list of schemes for 2011 - 2012 carried forward from 2010 - 2011 and the schemes put forward by Area Committees before the deadline of 31 December 2010.

The LADM confirmed that all schemes would be costed and presented to the five NHDC Area Committees in the February and March cycle of meetings.

With regard to Spring Road. Letchworth and the proposed Traffic Regulation Orders the LADM advised the Panel that the restrictions proposed for Parker Close would be slightly less but that the proposals for Spring Road would be maintained and that full details of the proposals could be found at Appendix B.

The LADM advised that he had been made aware that the Safer Routes to School team had also identified Tannery Drift , Royston for footway widening outside the school as such the LADM advised that he would make enquiries to ascertain when the scheme was likely to be progressed for feedback to the Panel and Royston Area Committee as there may not be a need for the Panel to fund the scheme identified at paragraph 3.2, item iv.

In response to a question on the road surface condition in Whitehill Road, Hitchin the LADM confirmed that this road was included as part of the Super Cat 2 programme which the panel had agreed to contribute £14,400 from the 2010-2011 Discretionary Budget. With regard to Farriers Close, Codicote the LADM advised that the results of the consultation had yet to be analysed. The LADM also advised that the ongoing problems in Barley Village High Street remained unresolved despite the best endeavours of all parties and the District Councillor advised that the Barley Village Plan was under preparation. The County Councillor for Knebworth and Codicote wished to put forward for a scheme for consideration in Codicote where damage to the verges at the junction of Hill Road and Meadow Way required re-instatement and then protection.

The Panel reviewed all the schemes listed at Table 3.2 for possible implementation in 2011 - 2012 (plus where possible schemes recently referred from Area Committees) and it was agreed that the LADM would prepare estimates for the projects identified in accordance with the referrals protocol. Any referral received after the cut off date would be added to the list of candidates for funding in the next financial year 2011 - 2012 and estimates would be provided to the February and March cycle of NHDC Area Committees time permitting. However due to the volume of schemes requiring estimates , those schemes submitted before the cut off date and in line with the referral protocol would take priority. Cost estimates for each scheme would be forwarded to the NHDC Transport Policy Officer (TPO) for presentation in conjunction with the NHDC Community Development Officer to each NHDC Area Committee in the February and March Cycle for consideration and joint matched funding.

The District Councillor for Codicote advised the Panel and the LADM that with regard to the 2011 - 2012 scheme (vi) in Church Lane, Graveley that there would be a division of Graveley Parish and this scheme should be considered once the new Great Ashby Community Council had been able to comment on this scheme.

The Chairman thanked the LADM for the update on schemes approved for 2010-2011 and the list of schemes for consideration in 2011-2012 and on behalf of the Panel hoped that there was sufficient time and staff resources to provide cost estimates for the proposed schemes.

RESOLVED:

(1) That the two referrals from the Hitchin Committee and two referrals from the Royston and District Committee (see Minute 40 above) be noted;
(2) That the information provided on the approved schemes for 2010 - 2011at Paragraph 3.1 be noted;
(3) That the recommendations by Members who met to consider the objections raised to the proposed Traffic Regulation Order for Spring Road and Parker Close as follows be noted:
a. Restrictions in Spring Road would progress as advertised;
b. The proposals for Parker Close would revert back to the original proposal at the informal consultation stage as circulated in February 2010. Except for the extension by 10 metres of the double yellow lines on Parker Close on both sides of the road at its junction with Spring Road.
(4) That the information provided on the possible schemes for 2011 - 2012 at Paragraph 3.2 be noted;
(5) That the HCC Lead Assistant District Manager and the NHDC Transport Policy Officer be requested to ensure that each NHDC Area Committee (via the Community Development Officer) receives the listing of the appropriate schemes for 2011 - 2012 with cost estimates for each scheme and inviting matched funding for specific schemes at the Area Committee meetings to be held in the February and March 2011 cycle;
(6) That those referrals received after the cut off date of 31 December 2010 be included in the list of schemes for 2011-2012 be circulated to the five NHDC Area Committees. Estimates would be provided subject to officer availability. The following schemes be considered for implementation:
a. Codicote - Junction of Hill Road and Meadow Way - grass verge damage due to off road parking;
b. Royston - Old North Road - grass verge damage due to off road parking;
c. Reed - Blacksmiths Lane - flooding of highway and inadequate drainage.
(7) That the schemes detailed at (6) above should not take priority over those schemes submitted prior to 31 December 2010;
(8) That should funds for schemes detailed at (4) above not be available then the Lead Assistant District Manager be requested to ensure that these schemes are prioritised for 2012 - 2013.

REASON FOR DECISION:
To ensure the effective spend of the 2010-2011 Discretionary budget, maintain scheme delivery progress, approve and mitigate financial risk wherever possible.
43 CAMBRIDGE ROAD JUNCTION WITH WOOLGROVE ROAD, HITCHIN - CASUALTY REDUCTION SCHEME
The Programme and Strategy Manager for Safety Engineering (PSM) thanked the Chairman for the invitation to address the JMP with a further analysis of the problems encountered at the recent works at the Walsworth Road Cross Roads traffic signals and the concern expressed by local residents and representation made by Ward District and County Councillors.

The PSM advised the Panel that the major issues raised were: Communications of changes to work dates; Contingencies for issues during the construction phase; That the programme of works was not realistic; Coordination of specialist traffic signal sub - contactors; Confusion about rights of way and phasing of filter to turn left from Woolgrove Road into Cambridge Road and comments and concerns about congestion at the junction during rush hour periods.

The PSM next advised the Panel of the responses by Hertfordshire Highways per se and the Network Management Group (NMG). The NMG confirmed to the PSM that the problems of communication about changes to work dates, contingencies for issues encountered on site and the un realistic programme to complete works on time were discussed at the post scheme completion meeting and that NMG had plans to incorporate the lessons learned during the scheme construction stage. The PSM advised that the works team would investigate the possibility of booking more than one date with a specialist sub - contractor to allow more flexibility within the works delivery programme. With regard to the left filter the PSM confirmed that the current arrangement had not been changed or been the cause of any personal injury collisions.


The Panel noted that a Stage 3 road safety audit would be undertaken in the next few months which should identify any safety issues at this left filter and the PSM advised the Panel that there would be regular monitoring and that it was intended to reduce over a three year period by 40 per cent the injury collisions at any site. The PSM confirmed that modelling had taken place of the traffic flows and movement of vehicles through this junction in advance of the work programme and the model had not identified that there would be an increase in queue lengths and that this scheme was not intended to improve traffic flow as the main impetus for the scheme was to reduce casualties and reduce the frequency and severity of personal injury collisions with out affecting traffic flow. Also, it had to be acknowledged that any improvement at this junction for the A505 was likely to be to the detriment of side road traffic.

The Chairman thanked the PSM for the clarification of the concerns and complaints made about the highway works at this junction and a Member stated that there had been a lot of detail provided by the officer and that it would be much more appropriate if written report had been presented to the Panel. It was suggested and agreed that oral/technical reports to the Panel should not be made in the future. The PSM proposed and it was accepted that a copy of a report prepared previously about the problems at the Woolgrove crossroads should be passed to Members outside of this meeting.

With regard to the left filter a Member requested that the Yield sign should be lowered to be more visible and that the pedestrian crossing signals across the A505 should be synchronised with the traffic signals. The same Member also raised the expected problems associated with the closure of the A505 at the Millstream Bridge and that the planned diversion routes and whether re phasing on a fixed period of the 12 week works could be implemented to allow a greater time for vehicles turning right into Woolgrove Road and left from Woolgrove Road and that it would help traffic flow at the Cadwell Lane traffic signals if the left turn into Grove Road and the right turn from Grove Road were extended on the green aspect to improve traffic flow. Also, that once the works at the Millstream Bridge were completed there should be a concerted effort to link the phases of the Pelican Crossings at the Millstream Bridge and the shopping parade to allow a longer and regular flow of vehicles along this major through route. Another Member requested that the phases for turning right from Woolgrove Road into the A505 and the right turn from Willian Road into the A505 should kept separate. In response to an enquiry about audible signals for pedestrians at this junction the PSM advised that these were not provided at the location as the sound could be heard at more than one of the crossing points and would lead to the potential for a pedestrian to believe it was safe to cross the road when in fact it was not safe to do so. Due to this situation tactile cones had been installed at the bottom of the push button housings that rotated when the traffic signal had changed to green for pedestrians.

The Chairman thanked the officer for the update and requested on behalf of the Panel that due consideration should be given to all the traffic management issues raised by Members

RESOLVED:
(1) That the information provided in the oral presentation and update be noted;
(2) That there should be no oral report presentations by Highways Officers to any future meeting of this Joint Member Panel and if this was not possible then Members should be presented with a written document in advance of the meeting;
(3) That the Programme and Strategy Manager be requested to provide all Members of this Joint Member Panel (via the Committee Clerk) a copy of the report prepared previously on the traffic management issues at Woolgrove crossroads;
(4) That the Programme and Strategy Manager be requested to ensure that all Hitchin District and County Members are advised at regular intervals via HCC and NHDC press releases and NHDC Members Information Service the details of diversion schemes when the Millstream Bridge on the A505 is closed for 12 weeks commencing at the end of February 2011;
(5) That the Programme and Strategy Manager be requested to make the necessary enquiries and report to Members on the possibility of linking the phasing of signals at the two pelican crossings (Millstream Bridge and Shopping Parade) with the traffic signals at Woolgrove Road junction with Cambridge Road in order to improve traffic flow on the A505 and reduce the potential for queuing back through the cross road;
(6) That the Programme and Strategy Manager be requested to undertake a review of the filter left from Woolgrove Road into Cambridge Road, the phasing of the green aspect with the signals at the main junction and the positioning/height of the give way sign as part of the Stage 3 safety audit;
(7) That the Programme and Strategy Manager be requested to investigate with the appropriate highways officers the possibility of amending the phasing of signals at the main crossroads junction to allow more vehicles to turn right into Woolgrove Road during the road closure of the A505 at the Millstream Bridge.

REASON FOR DECISION:
To ensure an effective dissemination of information to Members.
44 NHDC PARKING STRATEGY - PROGRESS REPORT
The NHDC Transport Policy Officer (TPO) presented the report of the Strategic Director of Planning, Housing and Enterprise which summarised progress towards the delivery of the NHDC Parking Strategy and set out the process for parking related Traffic Regulation Orders to be undertaken by NHDC.

The TPO advised the Panel of the activities planned for the next few months as listed at Paragraph 3.3 and a request was made that all Members should be invited to participate in the consultation process for new or amended Traffic Regulation Orders.

The TPO completed the presentation with two proposed amendments- Stages 2 and 8 to the Traffic Regulation Order Process as detailed at Appendix A which were agreed.

The Chairman thanked the TPO for the progress update on the NHDC Parking Strategy.

RESOLVED
(1) That the progress towards delivering the NHDC Parking Strategy be noted;
(2) That the Traffic Regulation Orders process as detailed at Appendix A be agreed subject to amendments to the wording of Stages 2 and 8 to read as follows:
Stage 2. NHDC Area Committee’s views sought and priorities set to match available budget.
Stage 8. NHDC Area Committee resolves to proceed or amend parking management proposals. Any Area Committee resolution to abandon proposals to be referred to NHDC Cabinet. HCC officers, Councillors and Police advised. NHDC drafts TROs and copies to HCC/Police;
(3) That Members should be included in the consultation process for new or amended Traffic Regulation Orders.

REASON FOR DECISION:
To ensure that the JMP are informed on a regular basis progress with the delivery of the NHDC Parking Strategy.
45 WILBURY WAY TO HITCHIN TOWN CENTRE CYCLING IMPROVEMENTS
The Programmes and Strategy Manager (Countywide Cycling) (MCC) presented a report that included the recommendations from the study to improve the route from Wilbury Way to Hitchin Town Centre for cyclists.

The MCC referred the Panel to Paragraph 3 which detailed the findings of the study and in particular the following: That Advanced Stop Lines for cyclists at the Cadwell Lane crossroads were not feasible unless traffic lanes were removed which would significantly reduce the capacity of the junction. Footway widths would be narrowed to less than 1.8 metres; That the scope for improvements to carriageway cycling on Grove Road would be limited due to the geometry of the road on this direct route to Hitchin Town Centre. However, it was proposed to improve the street lighting on Grove Road particularly under the railway bridge and would be placed in the street lighting refurbishment works in the current year. The MCC also confirmed that part of the future maintenance works programme would include an increase to the internal diameter of the roundabout at the junction of Bancroft and Ickleford Road by wider road markings; The MCC confirmed that the potential use of S106 monies for Cycle Parking Improvements was not possible as the described use for the S106 monies was specific to improvements at the Cadwell Lane Junction. However, the Panel were pleased to note that funding would come from the Local Transport Plan cycling target in the current year.

The MCC concluded his presentation by reference to the recommendation to improve the pedestrian crossing facilities at Cadwell Lane Junction by the introduction of a pedestrian phase in the traffic signals which fitted in well with the draft Hitchin Urban Transport Plan. The Panel noted that modelling showed that although there would be more queuing the queues would clear on each arm during the green aspect and that the cost of this re - phasing would be in the order of £80k to £100K which could not be met from current allocation of funds. The MCC proposed and it was noted that during the next refurbishment of these traffic signals the upgrade of the signals should include pedestrian phases if there were sufficient funds.

Although the discussions by the Panel were relatively brief Hitchin Members expressed their disappointment that the feasibility study had concluded that improvements to the junction for cyclists would not be possible without significantly impacting on the vehicle capacity at the Cadwell Lane junction although there would be some improvements for pedestrians at this junction. Following representation by a Hitchin Member it was agreed to request that officers should subject to resources re-visit the problems described at Paragraphs 3.1.1, 3.1.2 and 3.1.3 with a view to providing a solution to the problems faced by cyclists travelling from and across the Cadwell Lane Junction to Hitchin Town Centre.

RESOLVED:

(1) That the progress and the outcome of the study be noted;
(2) That the proposed future development of the project be noted;
(3) That the Programmes and Strategy Manager (Countywide Cycling) be requested to take note of the support by Members for;
a. Improved street lighting under the Grove Road Railway Bridge;
b. That the internal diameter of the roundabout at the junction of Bancroft and Ickleford Road be increased by road markings to improve road safety for cyclists;
(4) That the Programmes and Strategy Manager (Countywide Cycling) be requested to take note of the comment by Members that the proposals made at Paragraphs 3.1.1, 3.1.2 and 3.1.3 should be revisited in order to improve the road conditions for cyclists at the Cadwell Lane junction, improve cycle parking and the need for advance stop lanes at the Cadwell Lane Junction traffic signals.

REASON FOR DECISION:
To ensure that the JMP are aware of the study results to improve facilities for cyclists between Wilbury Way and Hitchin Town Centre.
46 HITCHIN URBAN TRANSPORTATION PLAN
The Transport Programmes and Strategies Service Manager (TPM) presented the report of the Strategy Development Manager of Hertfordshire which sought endorsement of the final draft of the Hitchin Urban Transportation Plan(HUTP).

The TPM advised the Panel that the HUTP had been developed in two stages and that a six week consultation had run from 6 September to 15 October 2011 with a questionnaire circulated to Hitchin households, documents were available on line, at Hitchin Library and at County Hall. The TPM confirmed that 107 individuals attended the two consultation events and 290 completed questionnaires were received and that following representation by members of the public three new schemes were included in the final draft. The TPM described to the Panel the five short term schemes, the four medium term schemes and the three long term schemes.

There was immediate comment from some Members about the availability of the draft HUTP, where was the full report and was this document on Herts Direct? The District Councillor for Hitchin Oughton Ward referred the Panel to the circulated resolutions made by the Hitchin Committee at its meeting held on 11 January 2011 (Minute 91 refers) concerning the HUTP, one of which was the proposed no right turn into Woolgrove Road from Grove Road. The Member advised that many drivers used this route to avoid traffic congestion on the A505 and that it was very likely that this junction would be used by all east/west and west/east traffic during the 12 week closure of the Millsteam Bridge and the no right turn proposal should be removed as being impracticable The District Councillor also requested that Members should be involved in the review process of the draft HUTP before endorsement and that long term plans were required beyond a five year programme. The District Councillor for Walsworth Ward suggested that a turn right filter from the Letchworth direction at Walsworth Road Cross roads onto Woolgrove Road should be placed in the signal phasing to allow am ore even traffic flow through this junction. This short debate concluded with a comment about shared space in Hitchin previously considered but had not been considered in the officers report.

Bearing in mind the comments made above and the tabled Minutes from the Hitchin Committee the Chairman proposed and it was agreed to convene a group of three Hitchin District Councillors and three Hitchin County Councillors and the NHDC Portfolio Holder for Planning. Transport and Enterprise which would take a final review of the HUTP taking into account comments made at this meeting and the resolutions made by the Hitchin Committee. It was agreed that this group would be accorded delegated powers to amend and agree the draft HUTP before the meeting of the HCC Highways and Transport Panel who meet next on 15 March 2011.

RESOLVED:

(1) That the progress update on the Hitchin Urban Transportation Plan be noted;
(2) That the current draft Hitchin Urban Transportation Plan should be enhanced to include a review of long term (i.e. greater than five years) programmes;
(3) That the Strategy Development Manager - Hertfordshire Highways be requested to convene a Review Team consisting of three Hitchin NHDC Councillors and three Hitchin HCC Councillors and the NHDC Portfolio Holder for Planning, Transport and Enterprise that would review the Draft Hitchin Urban Transportation Plan before the end of February 2011;
(4) That the Members of this Review Team be given delegated powers by the JMP to act on its behalf when confirming any changes to the Draft Hitchin Urban Transportation Plan;
(5) That the Review Team be invited to take due note of the resolutions made by the Hitchin Committee at its meeting held on 11 January 2011 (Minute 91 refers) concerning the draft Hitchin Urban Transportation Plan;
6) That the Strategy Development Manager - Hertfordshire Highways be requested to ensure that the Final Hitchin Urban Transportation Plan is placed before the HCC Highways and Transport Panel at the meeting scheduled for 15 March 2011.

REASON FOR DECISION
To allow a further review of the draft Hitchin Urban Transportation Plan incorporating the views of both HCC and NHDC Hitchin Councillors.
47 LETCHWORTH AND BALDOCK URBAN TRANSPORTATION PLAN
The Transport Programmes and Strategies Service Manager (TPM) presented the report of the Strategy Development Manager of Hertfordshire was a progress update on the Letchworth and Baldock Urban Transportation Plan(LBUTP) with the added objective of assisting NHDC in the Local Development Framework submission.

The TPM stated that there were two main elements: An Officer steering group to oversee the process and agree local urban plan objectives and a Data and Policy Review, and analysis of especially the previous LBUTP. Supporting this in part would be the JMP, a Member Working Group, a Stakeholder Group and public consultation. The Panel were pleased to note that the draft urban plan would be available for inspection at easily accessible locations and the use of Facebook and Twitter might be considered for a much wider engagement of the public. The TPM advised the Panel that consultation was expected to commence on 1 April 2011with milestones agreed to co-ordinate with future meetings of the JMP commencing with the next meeting of the JMP on 20 April 2011.

The TPM concluded his presentation by reference to Appendix A which detailed the first review of the LBUTP adopted in July 2007 and that the next review would take place in 2011 - 2012. The TPM referred the Panel to Appendices 1,2 and 3 which listed, all schemes, schemes delivered and schemes not delivered respectively.

The Chairman thanked the officer for the briefing of the process for the Letchworth and Baldock Urban Transport Plan and following the Chairman’s proposal it was agreed that the Member Working Group should consist of three District Councillors from Letchworth and Baldock and three County Councillors from the Letchworth and Baldock Division.

RESOLVED:

(1) That the process adopted for the review of the Letchworth and Baldock Urban Transportation Plan be agreed;
(2) That the Strategy Development Manager - Hertfordshire Highways be requested to convene a Member Working Group consisting of three NHDC Councillors (representing Letchworth and Baldock) and three HCC Councillors (representing Letchworth and Baldock) and the NHDC Portfolio Holder for Planning, Transport and Enterprise no later than 31 March 2011;
(3) That Members be requested to advise the Strategy Development Manager the names of the individuals who will form the Member Working Group;
(4) That this Member Working Group be maintained through out the life of this project;
(5) That the outcomes of the previous Letchworth and Baldock Urban Transportation Plan as presented at Appendices A and 1, 2 and 3 be noted.

REASON FOR DECISION:
To approve the process and convene a Member Working Group which would review the development of the Letchworth and Baldock Urban Transportation Plan.
48 2010 - 2011 INTEGRATED WORK PROGRAMME DELIVERY UPDATE
The Lead Assistant District Manager (LADM)presented this report which detailed the delivery of the Integrated Works Programme for North Hertfordshire.

The LADM referred the Panel to Paragraph 3.7 which listed the schemes completed in North Hertfordshire between October and December 2010 and to Paragraph 3.8 which listed the schemes planned for completion between January and March 2011. The ADM apologised for the absence of a full and comprehensive Appendix detailing all schemes in the IWP due to the major problems caused for Hertfordshire Highways in the recent poor weather, present predictions, the Christmas and New Year break which prevented the production of a comprehensive list which was robust and accurate, but, a large number of schemes had been completed. The Panel noted and accepted that there had been severe disruption to the IWP from the severe weather conditions and that there was a daily assessment of works that could be completed as part of the IWP schedules. The LADM advised the Panel of progress with: Surface Dressing, Traffic Schemes, Footway works and Future works.

The Panel were pleased to note the schemes completed within the IWP at the end of December 2010 and the list of schemes planned for completion by the end of March 2011. Members proposed that urgent consideration should be given to bring forward the resurfacing of Walsworth Road from Hitchin Railway Station to Queen Street, that the need for surface treatment to the section of the A602 from the Three Moorhens roundabout to Kingshott School should be brought forward as a scheme in 2011- 2012.

A Royston County Councillor requested that the proposed resurfacing of Lumen Road in Royston had not taken place and the LADM advised that this type of resurfacing was dependent on the correct temperature for curing of the tarmac material and that is was expected to complete this work in the period 1 to 10 February 2011.

On behalf of the Panel the Chairman thanked the officers for the work completed despite the severe weather and requested that a full list of the schemes in the IWP be brought to the next meeting of the JMP to be held on 20 April 2011.

RESOLVED:

(1) That the schemes completed to date in the Integrated Work Programme as detailed at Paragraph 3.7 be noted;
(2) That the schemes planned for completion between 1 January 2011 and 31 March 2011as detailed at Paragraph 3.8 be noted;
(3) That the Lead Assistant District Manager be requested to continue with reports on the completion of Integrated Works Programme schemes to each meeting of the North Herts JMP.

REASON FOR DECISION:
To ensure that Members continue to be informed of the performance on the delivery of the Integrated Works Programme schemes.
49 S106 CONTRIBUTIONS UPDATE
The Head of Highway Management presented the report of the Area Highway Development Control Manager which detailed the current status of Section 106 contributions held by Hertfordshire County Council and reminded Members of the Section 106 protocol and referred Members to Appendix A which listed all contributions using the traffic light reporting system.

The Panel noted the current status of two expired S106 schemes relating to Wilbury Way, Hitchin, that unused monies would be returned to the developer. Also that the expired S106 monies for Fourth Avenue Business Park had to be held by HCC as the company providing monies had dissolved, and that S106 monies to be used in Orchard Road had time expired and would be returned to the developer. With regard to bus stop upgrades in Icknield Way the HHM advised that the County Passenger Transport Unit confirmed that the two nearest bus stops would be upgraded to Disability Discrimination Act Standards using the S106 monies but there was insufficient funds to provide an additional shelter at another location.

The Panel noted with disappointment the return of monies to developers and that although for example Hitchin Councillors met on a regular basis with the NHDC Development and Conservation Manager to discuss potential schemes there did not seem to be much communication with the appropriate Highways Officers. The Panel were advised that Hitchin Councillors had made recommendations on the use of S106 monies in Hitchin but there seemed to be a lack of co-ordination with Herts Highways and it was agreed that the NHDC Transport Policy Officer should liaise with the appropriate officers and report outside of this meeting to the Hitchin Councillors on the progress of such recommendations.

RESOLVED:

(1) That the information provided on the actions and proposed use of Section 106 funds held by Hertfordshire County Council be noted;
(2) That the information provided on the actions and proposed use of Section 106 funds held by North Hertfordshire District Council be noted;
(3) That Members of the JMP were invited to raise any comments on individual fund allocations directly to the Area Highway Development Control Manager.

REASON FOR DECISION:
To allow consideration of the Panel’s comments within the development of the HCC Capital programme.
50 OPERATIONAL PERFORMANCE INDICATORS
The Head of Highway Management presented the report of the North and East Hertfordshire Area Service Manager and referred the Panel to Appendix A which detailed the results achieved against the five Performance Indicators. The panel noted that the repairs to potholes within 24 hours was lower than expected but following the resolution of problems with a Highways supervising officer the results in November and December had shown a marked improvement.

The Panel accepted that there had been problems meeting targets and that despite severe weather conditions much had been achieved.

RESOLVED:
(1) That the data supplied on the Operational Performance Indicators at Appendix A for the period 1 July 2010 to 31 December 2010 be noted;
(2) That the Area Service Manager be requested to present an updating report on Operational Performance Indicators to the next and subsequent meeting of the JMP.

REASON FOR DECISION:
To ensure that Members of the JMP are regularly updated on the performance on key service activities.
Published on Thursday, 7th April, 2011
9.25 p.m.